Imaging

The term "imaging" has been used to define the act of creating digital images from paper documents, as well as associate index, store, retrieve and distribute them as electronic images of the originals. It is efficient document management systems that convert electronic documents, "read by humans, usually paper documents" computer-readable. " All this allows the organization to collect, store, archive and retrieve electronic images of documents impresos.18 To this end it has developed the TIFF (Tagged Image File Format), which for a time remained the most commonly used by manufacturers Technologies for Imaging. The present leadership is shared with the PDF (Portable Document Format) from Adobe, which is universally accepted by all.

Workflows

Technologies for workflow and workflow are designed to automate certain processes of the organization's internal work. These systems rely on electronic versions of documents that move through different departments of the organization for review or modification by different members of this, creating a new concept of teamwork. 19

Regulatory programs planned workflow processes, automatically send documents to different departments and follow the document's status throughout the process.

One of the biggest challenges for all systems dedicated to the management of electronic documents is to include among its funds existing documents. For this reason is given special attention to the development of technologies for converting documents into digital format.

These technologies include, in addition to scanners, software for document conversion, character recognition and processing of information packets. Although the functionality of these products are not intended to strategies for information storage and retrieval, allow you to create electronic images of documents originally created on paper and from the digital copy of the document, develop and extract information.

Importantly, the difference between the technologies for converting documents into digital format and Imaging, seen previously. The Imaging intends to obtain electronic images of paper documents, while other systems are designed to create electronic documents from other documents that were created initially on paper. Currently, due to its high functionality, organizations are in the technologies for converting documents into digital format, an important component of your development system.